Generating form letters for single or multiple absences


  1. Simply select the >Attendance tab
  2. Then select >Absences on the left-hand menu
  3. Make your selection from the following options >Today; >All or >Unexplained
  4. Select the check box beside the name or names of the students
  5. Scroll to the bottom and select the -Generate Form Letter for Selected Absences icon located beside the pencil icon at the bottom left-hand side of the screen. Please be aware that your school may not have form letters set up. 
  6. Select the type of form letter you want to use - please note that some schools will just have one form letter
  7. The form letter will be generated with all the relevant details such as contact address; guardian name; student's name, class and day or days absent.
  8. Download the file and it will open as a pdf file


Generating form letters for all absences within a custom filter

To bulk generate form letters for all absences for specific periods of time - you can create filters that only you can see or for everyone in the school to see.  

  1. Simply select the >Attendance tab
  2. Then select >Absences on the left-hand menu
  3. Select >Unexplained

 

4. Then follow the steps as per the screen shot below by selecting 1- Show Advanced Filter; 2 - Select >Custom from the drop-down Date field; 3 - Select check box for whole absences;          4 - select the >Apply icon and finally 5 - select the >Save icon

 

5. Put in a name for your filter; and choose to make it a >Personal or >School (i.e. only visible to you or visible to everyone else in the school)

 

6. The custom filter will appear on the under >Unexplained - you can delete this custom filter at any time by selecting the red button that appears to the right of the filter name when you hover over the filter

 

 

7. Select the filter to see the absences recorded during this period. To generate form letters for all these absences, select the check box beside the column heading >Student. Scroll to the bottom and on the bottom right-hand side of the screen, you will see icons for  -Print  -Export  -Form Letter

8. Select the icon for >Form Letter. Please be aware that your school may not have form letters set up 

9. You will be asked to confirm that you want to generate form letters for all the absences; select >Yes

10. Select the type of letter - you may have more than one type of form letter

11. You can then select >Download File for all the letters OR simply select the specific students to save each student's letter individually